4-H Feeding Missouri

Planning Your Club’s Drive

You’ll find lots of information on this website to help you plan a successful drive. The information is also available in PDF and Word documents that you can download and print. We’ve also uploaded the 4-H Feeding Missouri event mark for you to use on messaging you develop, too.

NOTE: Leaders: As you plan activities with your clubs, thank you for being sensitive to the needs and circumstances of all youth members and their families. There are lots of ways for members to contribute to the food drive’s success without having to personally donate food. Check out Volunteer ideas under 4-H Feeding Missouri Resources or in the section below.

Timeline and Checklist

December – January

  • Clubs start planning January-March food drive activities

o   December — clubs learn about drive, resources and potential activities

o   January — promotion, planning and instructions

o   February — drive, public outreach

o   March — follow-up, recognitions 

  • Contact and introduce yourself to food pantry/bank you will contribute to
  • Initial promotion and publicity to families and community

o   Social media — personal and club

o   Posting “Coming soon!” flyers in schools and community gathering spots countywide, e.g. city/town halls, schools, places of worship, stores, restaurants and coffee shops, etc.

o   Church bulletins

o   Community newsletters

  • Begin planning volunteer activities, see Volunteer Suggestions
  • Plan and schedule educational, outreach, presentations, e.g. local Rotary, town council meeting, etc.



  • Set drive goal (volunteer hours, meals, monetary donations, too) — individual, club
  • Plan food collection strategies — individual, club

o   If you’re going to have community drop-off points or specific collection events, confirm locations and times

  • Continue to develop and confirm volunteer locations and times, including any education, outreach, presentation efforts
  • Follow up promotion to families and community, including planning for month of February

o   Social media — personal and club

o   Posting flyers in schools and community gathering spots countywide, e.g. city/town halls, schools, places of worship, stores, restaurants and coffee shops, etc.

o   Church bulletins

o   Community newsletters

  • Share instructions, volunteer opportunities and food drive and/or drop-off locations



  • Donate button (for monetary donations) goes live — Feb. 1
  • Drive publicity
  • Food collection, individual/club
  • Volunteer efforts, individual/club
  • Timely reporting, individual online/club (community, club, school leader boards?)
  • Club support throughout



  • Club receives and reports out final statewide and county #s
  • Debrief locally
  • Celebrate locally
  • MU campus Sun. March 17 event
  • Thank you to all sponsors and local community partners! Thank you flyer will be posted online; handwritten notes from club youth always best.


How to Run a Successful Drive (PDF)

Review instructions and other resources available at 4hmissouri.edu and feedingmissouri.org.

Learn about hunger issues in Missouri.

See Hunger Facts in 4-H Feeding Missouri Resources

Our partner, Feeding Missouri, has tons of resources:

Contact your local food pantry and/or regional food bank.

Publicize and promote the drive — info available in 4-H Feeding Missouri Resources

  • Flyers — distribute/post in December
  • Mid-January through February.

o   social media

o   flyers

o   media outreach

o   involve other local partners

Plan one or more food drives in your community throughout February, e.g.

  • Schools
  • Basketball games
  • Churches, houses of worship
  • Local library, bank, community center
  • Tell people what foods are OK to donate — see 4-H Feeding Missouri Resources

Plan volunteer activities. See the full list in 4-H Feeding Missouri Resources

Using Qualtrics (link provided closer to Feb 1), accurately count and record pounds of food collected and hours volunteered!

  • It’s the honors system: weigh on your bathroom scale; use package measurements; give your best estimate; see if local food pantry has a scale   
  • Qualtrics opens Feb. 1; all individual entries count toward your COUNTY total.

Tell people how they can donate money, if they prefer.

  • Monetary donations should be made online via the DONATE NOW button
  • DONATE NOW will be available Feb. 1 via the 4-H Feeding Missouri, MU Extension and Feeding Missouri websites.
  • Donors can choose their county from the dropdown menu so the donation is credited to the appropriate county.

If someone donates cash:

  • Bring it to the club leader
  • S/He will keep a running tally
  • At the end of the drive, the club treasurer will send a check covering the amount of any cash donations to:

Feeding Missouri
ATTN: 4-H Feeding Missouri

2306 Bluff Creek Drive
Columbia, MO 65201

  • That amount will be credited to the county total. 

NOTE: Feeding Missouri will calculate and convert all pounds of food and hours volunteered into the equivalent meals.

Contest Details

Feeding Missouri’s numbers will be used to calculate county contest winners.

Counties can compete for four major prizes for top…

  • Food Raiser
  • Fund Raiser
  • Volunteer Hours
  • Overall (Equivalent) Meals

Recognition will also go to the next Top 10 Counties in each category.


Volunteer Ideas

 If donating food isn’t your thing, no worries! 

There are lots of ways to contribute to the 4-H Feeding Missouri food drive.

Check out the ideas below. Or come up with your own!

It’s all about us Missourians helping Missourians fight hunger.

You can also help your county compete to be the club that volunteers the most hours.

Volunteer hours are then converted into the equivalent number of meals toward our goal of 1 million meals


How can I volunteer?

Organize a food drive at your school, church, etc.

Create publicity materials on your own, including:

  • posters
  • flyers
  • banners
  • short videos
  • podcasts
  • photos documenting your food-drive related activities

Post/share all that great messaging:

  • online, social media
  • post fliers in public places around town, like bulletin boards at local stores, schools, churches, etc.

Create your own friendly competition:

  • Hold a collection contest between grades at your school
  • Challenge basketball fans to be the team that brings the most

Create a display or information booth at school, library, city hall, church, etc.

  • Look at the Hunger Facts Resources
  • You can even find information about your county.

Present/share about hunger facts at local community events, e.g. school, Rotary meeting, church, local government events

Write an essay about hunger in Missouri and present it in class

Set up a tour of your local food bank:

Contact Feeding Missouri’s Monica Palmer at monica@feedingmissouri.org

Ask your local food pantry how you can help:

Note: Be sure to coordinate well in advance! Many local food pantries have limited hours.


Other Resources coming soon:


4-H: Empowering Youth to End Hunger in Their Communities Toolkit

This toolkit was created by Kansas State University and provides ideas and resources for learning about and teaching hunger awareness and hunger advocacy. 


Feeding Missouri Website

Our partner has a ton of information about hunger in Missouri and in the United States. To access their resources: